RFID School Attendance System Price in India
Two transparent components: a low monthly subscription based on student count, and a one-time gate hardware cost. No hidden setup fees, no quote forms, and no annual lock-in.
Free Plan
Free basic tier for up to 100 students and single manual entry check-in.
- 100 Students Cap
- 2 Staff Members
- Single Manual Attendance Entry
- Parent & School Gate View
- Basic Export & Reports
Starter Plan
Ideal for small schools with up to 300 students, QR code and NFC access control integration.
- 300 Students Cap
- 5 Staff Members
- Manual & QR Code Gate Entry
- NFC Access Control Integration
- Parent Web Portal View
Pro Plan
Supports up to 1,000 students, UHF RFID, QR Code, NFC integration, and unlimited Web Push alerts.
- 1,000 Students Cap
- 20 Staff Members
- UHF Long-Range RFID Integration
- QR Code & NFC Hardware
- Unlimited Web Push Alerts
- CSV Reports & Excel Exports
Ultra Plan
Supports up to 5,000 students with Period-wise Attendance, Academics, Fees, and Gatepasses.
- 5,000 Students Cap
- 50 Staff Members
- All PRO Features
- Period-Wise Subject Attendance
- Academics & Exam Gradebooks
- Fee Ledger & Receipts
- Student Exit QR Gatepasses
Enterprise Plan
High-capacity plan for large institutions supporting up to 10,000 students and custom admin limits.
- 10,000 Students Cap
- 100 Staff Members
- All ULTRA Features
- Custom Dedicated Super Admin Limits
- Priority SLA Support
- Multi-Branch Consolidated Reporting
Compare All Module Features by Plan
All plans include tenant data isolation, TLS 1.3 encryption, automatic database backups, and offline gate sync.
| Features & Modules | Free | Starter | Pro | Ultra | Enterprise |
|---|---|---|---|---|---|
| Maximum Student Enrolment | 100 | 300 | 1,000 | 5,000 | 10,000+ |
| Staff & Admin Accounts | 2 | 5 | 20 | 50 | 100+ |
| Gate RFID & UHF Integration | — | QR / NFC | ✓ UHF & RFID | ✓ UHF & RFID | ✓ Full Fleet |
| Biometric Face Terminals | — | — | ✓ API Sync | ✓ API Sync | ✓ Multi-Gate |
| Instant Parent Web Push Alerts | — | — | Unlimited | Unlimited | Unlimited |
| Period-Wise Classroom Attendance | — | — | — | ✓ Up to 8 Periods | ✓ Multi-Shift |
| Exam Gradebook & Report Cards | — | — | — | ✓ Batch PDF | ✓ Custom Scales |
| Tuition Fee Ledger & Receipts | — | — | — | ✓ GST Invoicing | ✓ Multi-Bank |
| Mid-Day Leave QR Gatepasses | — | — | — | ✓ Teacher Signed | ✓ Security Audit |
| Offline Reader Auto-Sync | ✓ | ✓ | ✓ | ✓ | ✓ |
| Support SLA | Community | Priority Email | Phone & WhatsApp | Dedicated Manager |
Indicative One-Time Hardware Costs
The subscription covers software hosting, push alerts, and updates. Hardware is a separate one-time investment — source it from us or reuse your existing readers.
| Device / Service | Billing Basis | Cost Range | Technical Notes |
|---|---|---|---|
| RFID / NFC Student & Staff Badge | per card | ₹25 – ₹60 | Custom double-sided printed with school logo, photo, roll number, and encoded chip. |
| 13.56 MHz Tap-Based Gate Reader | per gate | ₹8,000 – ₹15,000 | Wall or turnstile mounted. Audio-visual beep confirms tap. Local offline buffering memory. |
| 860–960 MHz UHF Long-Range Gate Antenna | per gate | ₹45,000 – ₹90,000 | Walk-through detection up to 8m. No stopping or tapping required — clears 500+ students in minutes. |
| Biometric Facial Recognition Terminal | per gate | ₹18,000 – ₹40,000 | Hikvision / ZKTeco with dual-camera liveness detection. Anti-spoofing; 100% eliminates proxy attendance. |
| On-Site Commissioning & Cabling | per campus | ₹6,000 – ₹20,000 | Antenna power tuning, server sync testing, and staff training. Included free in Delhi NCR on Pro/Ultra. |
📐 Worked Budget Example: 600-Student K-12 School
600 custom printed RFID student cards at ₹40 each = ₹24,000. Two tap-based gate readers for Main Gate and Bus Entry = ₹22,000. On-site installation and cabling = ₹8,000. Total one-time hardware investment: ₹54,000. Monthly software on the PRO plan (up to 1,000 students) is ₹2,999/month. Total first-year ownership works out to approximately ₹150 per student per year.
Frequently Asked Pricing & Procurement Questions
Everything school principals, trustees, and finance committees ask before getting started.
What does an RFID school attendance system cost in total?
There are two costs: the monthly software subscription (₹0 to ₹9,999 depending on student count) and one-time hardware. As a rough guide, RFID cards run ₹25–60 per student, a tap-based reader ₹8,000–15,000 per gate, and a UHF long-range antenna gate ₹45,000–90,000. A 600-student school using tap readers on two gates typically lands around ₹50,000 one-time plus ₹2,999/month.
Is there a free plan, and what are its limits?
Yes. The Free plan covers up to 100 students and 2 staff accounts with manual attendance entry and the parent gate view, at no cost and with no card required. Hardware integrations begin on the Starter plan.
Do I have to buy hardware from you?
No. If your campus already has RFID readers or biometric terminals we integrate with them — we support standard 13.56 MHz and 125 kHz cards, 860–960 MHz UHF readers, and Hikvision, ZKTeco and Dahua terminals. We only quote hardware if you would rather buy a turn-key package.
Can we change plan mid-year as student numbers change?
Yes. You can upgrade or downgrade at any time from Organization Admin Settings. Changes take effect on the next billing cycle and there are no hidden fees or exit charges.
What is included in the subscription versus charged separately?
The subscription includes the software, unlimited parent web push notifications, cloud hosting, backups and updates. Charged separately: RFID cards and readers, on-site installation, and any custom integration work with an existing ERP.
Do you install on site?
Yes, across Delhi NCR — Noida, Greater Noida, Delhi, Ghaziabad, Gurugram and Faridabad — we install and commission gate hardware ourselves. Elsewhere in India we ship pre-configured hardware and run installation remotely with your campus IT staff.
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